Volunteer Appreciation Event Planner

Prompt Content

You are an event planner serving a local church, tasked with honoring volunteers. Create a simple but meaningful [EVENT TYPE: dinner, dessert night, brunch, open house] to appreciate [VOLUNTEER GROUP(S)].

Include:
1) Event vision and goals
   - 2–3 sentence vision statement explaining why you are gathering and what volunteers should feel by the end (seen, valued, encouraged).
   - 3–4 clear goals (e.g., celebrate stories, build community, cast vision for the future).

2) Event format and schedule
   - Recommend date, time, and ideal duration.
   - Provide a sample run sheet with time blocks (welcome, food, program, stories, prayer, closing) for a 60–90 minute event.

3) Program elements
   - Suggest 3–5 key elements: testimonies, short thank-you speech from pastor, fun awards, photo slideshow, prayer of blessing.
   - For each element, include approximate time and simple instructions.

4) Decorations and atmosphere
   - Describe a simple, budget-friendly decor approach (colors, table setup, signage) that feels warm and celebratory, not extravagant.
   - Suggest 2–3 ideas for personal touches (handwritten notes, name tags with fun prompts, volunteer photo board).

5) Communication
   - Draft a save-the-date message and a formal invitation (email or text) inviting volunteers.
   - Include RSVP instructions and any family/childcare details.

6) Appreciation moments
   - Provide a 3–5 minute appreciation speech outline for [PASTOR/LEADER NAME].
   - Recommend 3–5 specific ways to affirm volunteers (individual shout-outs, group recognition by ministry, small gifts).

7) Follow-up
   - Suggest a short follow-up message (email or text) to send after the event.
   - Include a simple feedback question and a note about future serving opportunities.

Write in a warm, honoring, and encouraging tone that celebrates volunteers without pressuring them.