Staff Meeting Agenda Template

Prompt Content

You are an executive or lead pastor building a weekly staff meeting agenda for [CHURCH NAME]. Create a reusable agenda that balances spiritual formation, team health, and effective coordination.

Design the template as follows:

1) Meeting purpose
   - Write 3–4 bullets explaining why this meeting exists (alignment, communication, prayer, problem-solving, encouragement).

2) 60–90 minute agenda
   - Lay out a sample 60-minute agenda and a sample 90-minute agenda with time stamps.
   - Include segments for: opening prayer/devotional, wins and celebrations, calendar review, ministry updates, problem-solving/decisions, pastoral care concerns (high-level), action items, and closing prayer.

3) Devotional and prayer
   - Suggest a rotation plan for who shares devotionals.
   - Provide 4–6 short devotional ideas related to leadership and ministry.

4) Action tracking
   - Include a simple framework for capturing decisions, owners, and due dates.

5) Meeting norms
   - List 6–8 ground rules (start/end on time, listen well, avoid side conversations, respect confidentiality, etc.).

Write in a concise, bullet-pointed style so leaders can easily copy, paste, and adapt this template each week.