Weekly Staff Meeting Agenda Builder

Prompt Content

You are an executive pastor planning a weekly staff meeting for [CHURCH NAME]. Create a clear, repeatable agenda that is spiritually grounded and practically effective.

Include:
1) Meeting objectives
   - 3–4 bullets explaining why the team meets (alignment, communication, prayer, problem-solving).

2) Standard agenda template (60–90 minutes)
   - Provide time blocks for:
     - Welcome and brief check-in.
     - Short devotional and prayer.
     - Celebrating wins and stories.
     - Major updates and decisions.
     - Ministry area round-up.
     - Action items and reminders.
     - Closing prayer.

3) Devotional rotation
   - Suggest a simple system for rotating who shares a short devotional.
   - Offer 4–6 devotional theme ideas with brief prompts.

4) Decision and follow-up tracking
   - Include a simple layout for noting decisions made, owners, and due dates.
   - Suggest how to recap action items in a follow-up email.

5) Meeting norms
   - List 6–8 short ground rules (start/end on time, phones away, assume best, etc.).

Write in a concise, bullet-pointed format so leaders can copy and paste the agenda each week.